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Private Limited Company Registration

What is

Private Limited Company

A private limited company refers to a privately held, legally-recognized business entity that is owned by private stakeholders. The legal terms of this type of company are defined as per Section 2(68) of the Companies Act, 2013.”. The members' liability in a private limited company is limited to the amount of shares held by them. A private Limited company enjoys a separate legal entity independent from its owners, directors and shareholders.

Investors trust a private limited company and it limits the founder's liability to the extent of their shareholding, making it advantageous for startups. A private company requires a minimum of two directors.



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Private Limited Company

The registration process of a company is done under the Ministry of Corporate Affairs (MCA), which is governed by the Companies Act 2013. Given below are the steps involved:

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Apply for DSC

Obtaining a Digital Signature is the first step of an online company registration process. A DSC or a Digital Signature Certificate works as a proof of identity for the director. DSCs are mandatory for all proposed directors.

Unique Name Reservation (Filing of SPICe Part A)

The second and the most important step for incorporating a company is to reserve a Unique Name for your business. While choosing a name one has to consider below points

1. The name of your company cannot just be a random word. It must represent your brand and business activity to be recognizable by your customers appropriately

2. Additionally the name must not be similar or identical to the name of an existing Company, LLP, or a registered trademark

Apply for DIN

DIN, or Director Identification Number, is a distinctive 8-digit identifier assigned by the Ministry of Corporate Affairs (MCA) to individuals serving as directors in a company. This unique identification number possesses lifetime validity.

Filing of SPICe Part B Form (INC-32)

Once the Name is reserved, the next step is to File INC-32 form on MCA Portal.Below are the details required for the form

  • Details of registered office of the Company.
  • Details of authorized and paid-up share capital.
  • Details of its directors,members and subscribers.
  • Details of AO code for PAN TAN and business code.

Filing of MoA and AoA

MOA serves as the foundational document outlining a company's constitution, often referred to as the charter. MoA contains the location of the registered office of the company, company's scope of activities, authorised capital of the company and subscribers details.

AoA is the auto drafted form in line with Companies Act 2013, however any authority and/or restrictions in it can be done within the scope of the companies act.

Filing of Agile Pro

Post approval of the mentioned steps from the Ministry of Corporate Affairs. the department will issue all the documents like PAN/TAN along with the" Certificate of Incorporation"

Filing of INC-9

Obtaining a Digital Signature is the first step of an online company registration process. A DSC or a Digital Signature Certificate works as a proof of identity for the director. DSCs are mandatory for all proposed directors.

Issuance of Certificate of Incorporation

Post approval of the mentioned steps from the Ministry of Corporate Affairs. the department will issue all the documents like PAN/TAN along with the" Certificate of Incorporation"

List of Documents Required for

Private Limited Company Registration

Below are the documents required for the process of Private Limited Company Registration:

  • Director’s Photo
  • Director’s Voter ID, PAN and Aadhaar
  • Latest Bank Statement with Address
  • Rent Agreement or Ownership Proof
  • Latest Electricity Bill
  • NOC from Owners (If not rented)
  • Digital Signature Certificate (DSC)
  • Director Identification Number (DIN) if any proposed director already having

Important Points To Consider For

Private Limited Company Registration

Below are the important points to consider for the process of Private Limited Company Registration:

  • Minimum 2 shareholders and 2 directors required (One director should be Indian national)
  • Authorised capital and paid up capital can be as low as Rs.10000
  • One witness for MOA and AOA subscribers
  • All KYC documents should be self attested and Electricity bill/telephone bill and Bank statement should not be more than 30 days old.
  • Rent agreement should be in the name of the proposed director only. (Rent agreement in the name of proposed company is not acceptable)
  • Rent agreement should contain witnesses and KYC of the director to be part of agreement with notary attested.

Statewise Cost of

Company Registration Across india

Cost varies statewise due to variation in government fee and stamp duty. Click or Hover over specific state to know the cost !



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Private Limited Company Registration

  • Basic
  • 6999
    per (Including Government Fee)
  • Company Name Approval
  • 2 Digital Signature
  • Certificate of Incorporation
  • PAN
  • TAN
  • 2 DIN
  • e-MOA
  • e-AOA
  • PF
  • ESI
  • Professional Tax
  • Premium
  • 10999
    per (Including Government Fee)
  • Company Name Approval
  • 2 Digital Signature
  • Certificate of Incorporation
  • PAN
  • TAN
  • 2 DIN
  • eMOA
  • eAOA
  • PF
  • ESI
  • Professional Tax
  • GST Registration
  • Commencement of Business
  • Share Certificate
  • MSME Registration
  • 3 Months GST return

Have A Question?


For private limited company registration process ,time can vary depending on the jurisdiction and the efficiency of the registration process. In general, the registration process involves several steps that may include name reservation, preparation of company documents, filing of the necessary forms, and obtaining the required approvals.

Selecting a name for your company is an important decision as it represents your brand and identity. Here are some steps you can follow to choose a name for your company:

  1. Reflect your brand: The name should align with your brand and convey the right message to your customers.
  2. Make it unique: Conduct a thorough search to ensure that the name you choose is not already in use by another company in your industry. This helps you avoid legal conflicts and confusion among customers.
  3. Be memorable and easy to pronounce: Select a name that is catchy, easy to remember, and easy to pronounce.
  4. Consider domain availability: In today’s digital age, it is important to have an online presence. Check the availability of domain names that match or closely resemble your company name.
  5. Conduct a search to check if someone has already trademarked the name you want to use. This will help you avoid potential legal issues in the future. This will help you avoid potential legal issues in the future.
  6. Consider future growth: Ensure that the chosen name is broad enough to accommodate future expansion into different products, services, or geographic regions, if applicable.
  7. Register the name: Once you have finalized a name, you can get approval of the name with Registrar of Companies.

Remember, choosing a name is a creative process, and it’s important to take your time and consider multiple options before making a final decision.

Yes, it is mandatory to have a office for registering a company in India. Though government gives 30 days time to file for registered office after registering a company.

A startup which has limited funds can also opt for co-working space or even Virtual Offices to register their company.

Note: It is mandatory for a company to keep their books of accounts at their registered office or any place as informed by them to the registrar of Companies.

To register a private limited company in India, a minimum of two directors are required.

In India, a private limited company has perpetual existence unless it is dissolved or wound up according to the provisions of the Companies Act, 2013.

Perpetual existence means that the company continues to exist even if its shareholders or directors change over time. The company is considered a separate legal entity from its owners, and its existence is not dependent on the life or actions of any individual associated with the company. The death, retirement, or resignation of a director or shareholder does not affect the continuity of the company.

When a private limited company is no longer in operation or is in losses, its shareholders may decide to close it. The process of closing a private limited company in India is relatively simple and can be completed in a few steps.

  • A board meeting to be Convened in which a resolution should be passed with a declaration by the directors that they have made an enquiry in the affairs of the

There is no Minimum Capital required to start a company. Private Limited Company Registration can be done with capital as low as Rs.10. But in general most of the companies are registered with a capital of Rs.1 lakh.

Yes, Non-Resident Indians (NRIs) and foreign nationals can become directors in a private limited company in India. The Companies Act, 2013 allows for the appointment of NRIs and foreign nationals as directors, subject to certain requirements and conditions. Here are some key points to consider:

  • Director Identification Number (DIN)

Every individual who wishes to become a director in a company in India, including NRIs and foreign nationals, must obtain a Director Identification Number (DIN) from the Ministry of Corporate Affairs (MCA).

  •  At least one Resident Director

As per the Companies Act, 2013, every private limited company in India must have at least one director who is a resident of India. A resident director is an individual who has stayed in India for a minimum period of 182 days in the previous calendar year.

  • Documentation and Legal Compliance:

NRIs and foreign nationals must provide the necessary documentation, such as a valid passport, address proof, and other identity proofs, as required by the MCA. These documents may need to be notarized or apostilled, depending on the country of origin.

It is mandatory to appoint a statutory auditor for the private limited company in India. the statutory auditor of a company is typically appointed at different stages depending on the type of company and its incorporation process. Here are the general guidelines for the appointment of a statutory auditor:

Appointment at the time of Incorporation:

In the case of a private limited company or a public limited company, the first auditor is usually appointed by the Board of Directors within 30 days from the date of incorporation. The auditor appointed at this stage holds office until the conclusion of the first Annual General Meeting (AGM) of the company

Subsequent Appointment:

After the first auditor, subsequent auditors are appointed at each AGM of the company. The appointment of the auditor is subject to approval by the shareholders through an ordinary resolution.

Mandatory Rotation:

As per the Companies Act, 2013, certain companies are required to rotate their auditors periodically. For example, listed companies, certain classes of public companies, and private companies meeting specified criteria are required to rotate their auditors after a maximum term of 5 years.

Filling of Casual Vacancy:

In case of a casual vacancy arising due to the resignation, removal, or death of an auditor, the Board of Directors is responsible for appointing a new auditor to fill the vacancy. This appointment is subject to ratification by the shareholders at the next AGM.

Every Private Limited Company has to file ITR6 to report their income or losses by or before 31st October every year.

The Ministry of Corporate Affairs (MCA) issues a unique identification number called the Director Identification Number (DIN) to individuals who intend to become directors of companies in India. The DIN serves as a distinctive identifier for each director.

Key points about DIN:


  • The DIN is used to identify and track the activities and responsibilities of directors associated with companies registered in India. It helps in maintaining a database of directors and provides transparency in corporate governance.

Mandatory Requirement:

  • As per the Companies Act, 2013, it is mandatory for every individual intending to be appointed as a director of a company in India to obtain a DIN. It is a prerequisite for appointment as a director and is obtained before the appointment.

Unique Number:

The DIN is a unique number assigned to each director, and it remains the same throughout their lifetime. It helps distinguish one director from another and avoids confusion or duplication.

  • Application and Issuance:

To obtain a DIN, an individual needs to submit an online application to the MCA in Form DIR-3, providing relevant personal and identification details. Once the application is processed and verified, the DIN is issued.

  • DIN Usage:

The DIN is used in various official documents, forms, and filings related to company incorporation, appointment of directors, and other regulatory compliance requirements. It is mentioned in the director’s report, financial statements, and other company-related communications.

It is important for directors to ensure that their DIN is kept up to date and used correctly in all relevant filings and documents. Any changes in personal details or status should be updated with the MCA by filing KYC form DIR-3 Annually.

In the Process of Private Limited Company Registration Any Individual resident or non resident can become a Director unless he/she is ineligible under Section 151 of the Companies Act 2013, according to which the following person can’t be a director of any Company:-

  • A person who is less than the age of 18 years.
  • A person who is not declared bankrupt.
  • The following given circumstances prevent a person from becoming a director or promoter of the company or participating in any company processes and prohibit them.
    • The court disqualifies them.
    • They are prohibited by FMA (Financial Management and Accountability Act 1997) or Registrar.
    • They have committed any crime.
    • They have been convicted of an offense concerning the company’s management, formation, or promotion by any illegal means.
  • A non-natural person can’t be a director of a company.
  • A person who the board members of the company do not accept.
  • A person prevented from becoming a director under the Limited Partnerships Acts 2008.

The MOA and AOA together form the constitutional documents of a company and provide the foundation for its legal existence and operations. They are submitted to the Registrar of Companies during the company registration process.

MOA: Memorandum of Association

it is a legal document that sets out the fundamental details and objectives of a company. It defines the company’s scope of activities, its relationship with shareholders and the outside world, and the limitations within which it operates. The MOA contains the following information

AOA- Articles of Association

The  (AOA) provide a framework for how a company is to be run, governing its internal management, administration, and operations. Provisions typically included in the AOA relate to shareholders, directors, meetings, voting rights, dividends, and more.

Yes, a company can any time change its registered office withing the same city, within same state or even outside the state

No, under the Companies Act 2013, there is no requirement for the physical presence of company promoters or directors at the Registrar of Companies (RoC) office to get a company registered. The process of company registration can be completed online through the Ministry of Corporate Affairs (MCA) portal in India.


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